UVAS Statutes & Regulations for 2014

Statutes & Regulations

Statutes

In these statutes unless there is anything repugnant in the subject or context.

1. Definitions:

• “Council” means the Academic Council of the University of Veterinary & Animal Sciences, Lahore.
• “Course” means the course of study as prescribed in scheme of studies of DVM and Pharm-D degree Programs to be completed in a minimum of five years and maximum of seven years study and a minimum of four years and maximum of six years study for BS (Hons.) degree programs.
• “Credit Hour” means the study and successful completion of a course of one hour per week per semester in theory or two hours per week per semester in a practical for all undergraduate degree programs except the degree of Pharm-D i.e. the study and successful completion of a course of one hour per week per semester in theory or three hours per week per semester in Practical.
• “Semester” means teaching time of twenty weeks inclusive of admission, conduct of examination, preparation and declaration of results, gazette holidays etc.
• “Syllabus and Curriculum” means the syllabus and curriculum for a course of studies prescribed by the Academic Council.
• “Veterinary Hospital or Institution” means teaching and non-teaching Veterinary Hospital or Institution relevant to Livestock Health, Production or Technology or whatever name called and approved as such by the Council.
• “Internship Program” means to provide pre-service field training in the areas of Veterinary Medicine, Animal Husbandry and allied fields to the DVM students. The student shall spend a total of one semester at designated teaching Hospitals, Livestock and Poultry Farms (Govt. and private), Disease Diagnostic Laboratories and other relevant installations, milk plants, feed mills, abattoirs, farmers cooperatives etc. (Govt. and private); where they shall undertake skills and management development training. After the completion of the term of internship, the students shall be required to submit a report, seminar presentation, and viva voce examination.
• For DVM Degree Program, the student shall be graded as “S” (Satisfactory) or “NS” (Not satisfactory) based on his /her attendance, report, seminar presentation and viva voce.

2. Duration of the Course

• The DVM and Pharm-D. degrees will consist of a scheme of study, curriculum and syllabus spreading over the period of minimum 5 academic years and the degree shall be awarded after successful completion of credit hours mentioned in scheme of study for each course; and the BS (Hons.) degree programs will consist of minimum 4 academic years and degree will be awarded after completion of credit hours mentioned in scheme of study for each course.
• In case of DVM degree, the minimum number of semesters for completing DVM shall be ten regular semesters, including a compulsory Internship / training which shall be in the tenth semester. Provided that in case a student does not qualify for the award of degree within the minimum period of ten semesters, he/ she may continue his / her studies for a maximum of four more consecutive semesters (up to fourteen semesters, beyond which he/ she shall not be eligible for enrollment). During internship, there shall be training in a teaching Veterinary Hospital, Livestock/Poultry Farm and field training in Veterinary Production and Health.
• The medium of instruction and examination shall be English, except the course of Islamic studies, which shall be in Urdu as well as in English.

3. Duration of Semester

• There shall be two semesters in each academic year (Semester-I & Semester- II) of 20 weeks each. Out of 20 weeks 16 weeks shall be the actual teaching time, the rest may be utilized for admission, conduct of mid & final term examinations, preparation and declaration of results, and one week semester break.
• There shall also be a Semester-III of 10 weeks duration as part of an academic year and shall be an optional. Students who wish to pass “F” grade(s) and to improve “D” grade(s) for DVM and BS (Hons.) degree and “C” grades for Pharm-D Degree may enroll this semester in the courses offered. It shall not count towards residential requirements. Out of 10 weeks, 8 weeks shall be the actual teaching time; the rest may be utilized for enrolment, conduct of mid & final term examination, declaration of results and one week semester break.

4. Scheme of Study

• The scheme of study for each degree program has been given at the end of each degree program. This schedule may be amended from time to time by the concerned authority.

5. Curriculum and Syllabus

• The curricula and syllabi may be amended by the concerned authority as and when a need arises.

REGULATIONS

1. Admission Requirements

Only those candidates shall be admitted to these degree programs, who have passed:

1. The Higher Secondary School Examination.
2. Intermediate or pre-degree examination in science from a recognized University or Board with Physics, Chemistry, Biology or Mathematic (where indicated) & English.
3. Any other examination having the scope and standard equivalent to the Intermediate Sciences Examination of a Pakistan University or Board with Physics, Chemistry, Biology or Mathematics (where indicated) and English.

2. Selection of Students

The selection of students for these degree programs shall be purely on merit.

3. Age

A candidate must not be over 23 years of age on the last date of admission, provided that the Vice Chancellor may relax age limit in very exceptional case on the recommendation of the Dean / Director / Principal of concerned faculty / Institution.

4. Number of Students to be admitted

The Academic Council shall determine the number of students to be admitted in all degree Programs for each year’s academic session.

5. Authority of Admission

The admission shall be made by the Undergraduate Admission Committee which would be all Deans of Faculties / Principal.

6. Time for Admission

1. Candidate shall be admitted at the beginning of the Semester-I. If a candidate fails to enroll in time, his/her admission shall stand cancelled.
2. The Dean / Principal may refuse admission of a student without assigning any reason.

ENROLMENT

1. A candidate shall, for so long as he/ she has not completed all the requirements of the degree, enroll himself / herself for each forthcoming semester subject to the maximum admissible limit of 14 semesters in case of DVM and Pharm -D and 12 semesters in case of other BS (Hons.) degrees and the summer session immediately following the last semester, failing which his / her admission shall stand cancelled.
2. In case, a student discontinues without permission, he/ she may seek re-admission in the same semester next year, with the approval of the Vice-Chancellor on the recommendation of the Dean / Principal or subsequent year with the permission of the Academic Council; provided that he / she has not exhausted the maximum residential requirements.
   Clarification of Statutes 2(b) and Regulation III (1)The semesters provided in excess of the normal duration of the course have to be treated as exactly identical to the original ten and eight for five and four Years Degree Programs, respectively in matter of regulating the course conduct. This provision does not place any bar on the students’ right to discontinue their studies during these extra four semesters. But what is inviolable in their case is their consecutive nature. One cannot skip a semester during this extra period and recover it beyond the last semester after it has ended. Next summer shall be considered as a terminal summer for such a candidate. For instance if a student discontinues his/ her studies in the 2nd last semester and the course in question is not offered in the next last semester, he/she cannot claim a right to enroll in the further next semester, except that he/ she avails himself/ herself of the terminal summer session. He/ she shall have come to the end of his/ her studies. The law provides him/ her no further chance.
3. An application for enrolment on the prescribed form (UG-I) accompanied by the prescribed fee receipt, shall be presented by the regular students on the days notified for this particular purpose: provided that the Dean concerned / Principal may in special circumstances and on payment of a late fee of Rs.3000/-, permit a student to enroll within 7 days after the commencement of the semester. Provided further that the Vice-Chancellor may allow enrolment of a student after the expiry of 7 days of the commencement of the semester under special circumstances of the individual cases to be recorded in writing with double late fee till such time as it does not conflict with the prescribed requirement of seventy five percent attendance in lecture and practical classes of each subject.       
   Provided further that the students seeking admission for the first time in first degree courses must complete all admission/enrolment formalities within the date notified by the Dean of concerned Faculty / Principal, failing which admission of such students may be allowed in consultation with the Vice-Chancellor till such time as it does not conflict with the prescribed requirements of 75% attendance in Lectures and Practical of each subject. 
   EXPLANATION:
   (Enrollment will only be considered “complete” when the enrolment form (UG-1), after uploading information in computer, complete in all respect, is submitted to the Dean of Faculty / Principal of College. Merely depositing of fee will not serve the purpose.
4.  Withdrawal of the Course(s): 
   A student may be allowed to change the course(s) within 7 days of the commencement of the semester and to withdraw a course within 5 weeks of the commencement of the semester with the consent of the advisory committee.
5. Minimum and Maximum Credit Hours (Five Year) Degree program 
   Each student shall enroll himself / herself in the first and second Semester for all the credit hours prescribed for these semesters. Subsequently, he/she shall have to enroll for courses carrying not less than 17 and not more than 27 credit hours for Five Years Degree program and not less than 15 and not more than 22 credit hours for Four Years degree Program. The students who wish to pass “F” and to improve “D” grade (s) (for Pharm-D “C” grades) may enroll during the Semester-III for not more than 12 credit hours. For DVM Degree Program, in his / her last semester, i.e., in case of odd 9th and 8th in case of even, a student may enroll himself / herself for the courses carrying the remaining credit hours; provided that the maximum does not ordinarily exceed 30 credit hours. Provided further that the Dean of Faculty may allow a student to exceed a maximum limit of 30 credit hours by 1 to 4 credit hours, by which he / she may be falling short of total prescribed credit hours of course, in special circumstances to be determined carefully in each individual case. These extra credit hours shall be allowed only in the 8th and 9th semester. 
   In the case of semester III, the limit will be 12 credit hours; provided further thatthe Dean of Faculty may allow a student to exceed this limit of 12 credit hours to 16 credit hours of failed courses only by which he / she may be failing to complete the degree program. Provided further no course shall be offered during the regular semester, which does not fall within the “Scheme of Studies” in respective semester.

Clarification of Regulation

1. Regular Semesters, i.e. Semester I & II

1. Each student shall enroll himself / herself in the first and second semesters for all the credit hours prescribed for those semesters.
2. Subsequently, he / she shall have to register for courses carrying not less than 17 and not more than 27 credit hours.
3. In his/ her last semester (9thin case of odd courses and 8th in case of even courses), a student may enroll himself / herself for courses carrying the remaining credit hours i.e. up to 30 credit hours. This limit may be extended by the Dean of Faculty up to 34 credit hours in 9th Semester if no course of odd Semester is left behind similarly, he/she may enroll up to 34 credit hours in 8th Semester if no course of even Semester is left behind and student will complete the degree program after Enrolment of these extra credits.

2.   Semester III

1. During any Semester III, normally a student may enroll ‘F’ and ‘D’ grade courses (grade “C” for Pharm-D) up to 12 credit hours. A student can enroll ‘I’ (Incomplete) grade with his ‘F’ and ‘D’ grade(s) up to maximum limit of 12 credit hours in Semester-III after 10th semester for 05 years degree program. The limit of enrolment ‘I’ (Incomplete) course will be ONE only during whole study period.             
2. In Semester III following 10th, 12thand 14th regular semesters, a student may enroll failing courses only upto16 credit hours provided that he / she will not be entitled to enroll any ‘D’ grade course(s) (grade “C” for Pharm-D).
3. After 9thregular semester, if a student has yet to clear failing courses of more than 16 credit hours, he / she will enroll up to the normal limit of 12 credit hours only, which may include ‘F’ and ‘D’ grade course(s) (grade “C” for Pharm-D). He / She will enroll the remaining courses in the forthcoming semester i.e. Semester-I, Semester-II and Semester-III following thereafter as per “Scheme of Studies”.

Minimum and Maximum Credit Hours for BS-Hons. (Four Year) Degree program:

Each student shall enroll himself / herself in the first and second Semester for all the credit hours prescribed for these semesters. Subsequently he/she shall have to enroll for courses carrying not less than 15 and not more than 22 credit hours. In his /her last semesters, i.e., in case of odd 7th& 8th in case of even, a student may enroll himself / herself for the courses carrying the remaining credit hours; provided that the maximum does not ordinarily exceed 24 credit hours. Provided further that the Dean / Principal may allow a student to exceed a maximum limit of 28 credit hours by 1 to 4 credit hours, by which he / she may be falling short of total prescribed credit hours of course, in special circumstances to be determined carefully in each individual case. These extra credit hours shall be allowed only in the 7th and 8th semester.

The students who wish to pass “F” and to improve “D” grade (s) may enroll during the Semester III for not more than 12 credit hours. However, the Dean / Principal may allow a student to exceed this limit of 12 credit hours to 16 credit hours of failed courses only by which he/she may be failing to complete the degree program. Provided further no course shall be offered during the regular semester, which does not fall within the “Scheme of Studies” in respective semester.

Clarification of Regulation

1. Regular Semesters, i.e. Semester I & II

1. Each student shall enroll himself / herself in the first and second semesters for all the credit hours prescribed for those semesters.
2. Subsequently, he /she shall have to register for courses carrying not less than 15 and not more than 22 credit hours. A student can enroll ‘I’ (Incomplete) grade with his ‘F’ and ‘D’ grade(s) up to maximum limit of 12 credit hours in Semester-III after 8th semester for 04 years degree program. The limit of enrolment ‘I’ (Incomplete) course will be ONE only during whole study period.             
3. In his/ her last semester (7th in case of odd courses and 8th in case of even courses), a student may enroll himself / herself for courses carrying the remaining credit hours i.e. up to 24 credit hours. This limit may be extended by the Dean / Principal, up to 28 credit hours in 7th Semester if no course of odd Semester is left behind. Similarly, he /she may enroll up to 28 credit hours in 8th Semester if no course of even Semester is left behind and student will complete the degree program after enrolment of these extra credits.

2.  Semester III

1. During any Semester III, normally a student may enroll ‘F’ and ‘D’ grade courses up to 12 credit hours.
2. In Semester III following 8th, 10th, and 12th regular semesters, a student may enroll failing courses only up to 16 credit hours provided that he/she will not be entitled to enroll any ‘D’ grade course(s).
3. After 8th regular semester, if a student has yet to clear failing courses of more than 16 credit hours, he / she will enroll up to the normal limit of 12 credit hours only, which may include ‘F’ and ‘D’ grade course(s). He/ she will enroll the remaining courses in the forthcoming regular i.e. Semesters I, Semester II and Semester III following thereafter as per “Scheme of Studies”.

IMPROVEMENT OF GRADE(S)

1. In semester III or in any of the subsequent semesters, a student may repeat once those courses of previous semester(s) in which he/she had secured the lowest grade i.e. “D” (“C” for Pharm-D) only.
2. Any improved grade will substitute “F” and “D” (“C” for Pharm-D) grades and will form a permanent part of the transcript. 

EXAMINATION AND WEIGHTAGE

1. A mid-term examination of one hour duration will be held during 9th week of the semester, which shall carry 30% of the total marks allocated for the course. This examination shall be conducted by the teacher concerned who shall determine form of the examination.
2. In addition, quizzes, special home assignments and /or term papers shall carry 10% of the total marks allocated for the course which shall be uniformly split over the whole semester.
3. The final examination shall be held at the end of the semester and shall carry 60% of the total marks allocated for the course.
4. For the purpose of evaluation, one credit hour shall carry 20 marks e.g. five credits’ course shall carry 100 marks. These marks shall be divided in accordance with the credit(s) assigned to theory/practical for each course.
5. One hour of theory shall be equivalent to two hours of practical in term of marks. 

UNIFORMITY / STANDARDS IN TESTS

In each Department / College, the respective Board of Studies shall maintain and examine all problems regarding uniformity/standards in tests, examinations and assignments, etc. before the declaration of results of the semesters. For any appeal from the student(s), teacher(s) or any other related matter shall be discussed in the Board of Studies and the decision of the Board shall be final. The students will be permitted to go through their answer books in the presence of the teacher concerned within 3 days after the award list is displayed on the Notice Board.

PRACTICAL EXAMINATION

The practical, each laboratory experiment, exercise, surgical operation etc., shall be considered an Examination and 80% marks shall be assigned for overall general performance during the semester and 20% for the final Examination.

DECLARATION OF RESULTS

1. The result of all the Examinations shall be completed and delivered within 7 to 10 days from date of Examination under sealed cover to the Controller of Examinations at the end of each semester.
2. For each subject, one copy of the award list shall be forwarded each to the Chairman of the Department and Dean of Faculty under sealed cover.
   GPA/CGPA minimum requirements for the award of DVM / BS(Hons.) and Pharm-D degrees is 2.5. Minimum requirement to promote in each semester is as under:

Semester	GPA/ CGPA
1	1.00
2	1.00
Summer	1.20
3	1.20
4	1.30
Summer	1.40
5	1.40
6	1.50
Summer	1.75
7	1.75
8	2.00
Summer	2.20

After summer session following the 8th and up to 12th semester for Four Years Degree Program and 10th and up to 14th semester for Five Years Degree Programs and in the other subsequent semesters, a student must obtain at least CGPA of 2.20 for his enrollment in subsequent semesters.

A student, who obtains CGPA of 2.20 but less than 2.50 on the completion of entire course work, may be allowed to repeat once the course of the previous semester in which he/she has obtained the lowest grades, in order to improve the CGPA so as to obtain minimum CGPA of 2.50 failing which he/she shall not qualify for the award of degree.

GPA/CGPA

GPA/CGPA shall be calculated at the end of each semester in accordance with the relevant regulations and rules.

MINIMUM PASSING MARKS

In order to complete a course successfully, a student is required to obtain at least 40% marks each in Theory and Practical, separately for DVM and B.S. (Hons.) degrees and 50% marks each in Theory and Practical, separately for Pharm.D degree.

GRADE POINT AVERAGE (GPA)

1. “A” grade carries 4 quality points, where as B, C, D & F grade carry 3, 2, 1 and zero quality points, respectively, as mentioned below:

Grade	Value	Marks	Remarks
A	4	80-100%	Excellent
B	3	65-79%	Good
C	2	50-64%	Satisfactory
D	1	40-49%	Pass
F	0	Below 40%	Fail

For Pharm-D degree program, grade ‘D’ will be considered Fail (F)

1. Maximum GPA / CGPA                              4.00
2. Minimum CGPA for obtaining Degree        2.50
3. The grade point or quality point will be worked out on the basis of percentage of marks obtained by a student in each course separately according to a conversion table and not on the percentage of total marks obtained by a student.
4. The conversion table is available at the University website.

ATTENDANCE REQUIREMENTS

1. A candidate having less than 75% of the attendance both in theory and practical separately in each course shall not be allowed to take the final examination of the course in a semester provided that the period of absence in case of participation in extracurricular /sports activities, with the permission of Senior Tutor /Director Sports shall be condoned.
2. The teacher concerned shall send a statement of weekly attendance of students in each course, theory and practical, separately on the prescribed form, to the Chairman of the Department. The Chairman of the Department, in turn, will send the monthly attendance to the Dean / Director / Principal. The name of the student, who remains absent from the classes continuously for two weeks without prior permission of the competent authority, shall be struck off on the rolls of University / College by the Dean / Director / Principal.

CONDUCT OF EXAMINATION

Examination System will be implemented with following directions:

1. For practical assessment, 50% weight-age will be given to class evaluation while rest of 50% will be attributed to final practical examination.
2. Results of mid-term examination will also be submitted to the Dean of the concerned Faculty and Chairman of the concerned Department within 7 days of examination. Four working days are meant for checking of answer books, while last 3 working days are exclusively specified for showing the papers to the students. This is a mandatory requirement. The Chairman of the concerned Department is required to adopt necessary measures where students feel free to discuss the marks awarded with the concerned teacher.
3. A Grievance Committee will be constituted in each Faculty to address the issues of the students relating to their paper markings.
4. Results (both mid and final term) should be displayed on the notice board of the Department.
5. Examination date-sheet for each degree program (practical and theory) may be prepared separately and circulated / displayed by the Dean of concerned Faculty.

If a student enrolled in a semester has discontinued or is unable to sit in the final Examination due to illness duly certified by a Registered Medical Officer or under the circumstances beyond his / her control, to be determined in each case, on a written application by the student, may be allowed to discontinue which would be duly notified by the Dean / Director. He / she will be awarded “W” (withdrawal) grade provided he /she has attended the lectures by 75% or more. He may, however, enroll in the same semester the following year, with the permission of the Dean / Director or the subsequent year but with the permission of the Academic Council. A student who has shortage of lectures by 75% cannot avail this facility.

SCRIPT OF EXAMINATION

a. The script of each final examination shall be shown to the students by the concerned teacher, taken back and then forwarded to the Controller of Examinations, who shall preserve the scripts for a year. If a mistake or a discrepancy in the marking of the scripts of a serious nature comes to the notice of the Controller of Examinations, he shall take action to get it rectified in a suitable manner after obtaining proper orders from the Vice-Chancellor.

b. The grade shall be as follows:

A, B, C, D, F*, W** &I***
F* 
Fail (No shortage of lectures but securing less than 40% and 50% marks either in practical or theory separately or combined in DVM / B.S (Hons.) and Pharm-D degree programs, respectively). 
W** 
Withdrawal (Discontinued during the final examination but no shortage of lectures) 
I*** 
Incomplete (Shortage of lectures-less than 75%)

The students with “F” (fail) or “W” (withdrawal) grade(s) may repeat the course(s) in either the semester III or the forthcoming regular semester I & II; whereas grade “I” (Incomplete) has to repeat the course with the regular class of the forthcoming regular semesters I & II, not in the semester III except under the relevant rule. 

CALENDAR OF EVENTS

	Events	Duration (in weeks)
a.	Semester-I	20
b.	Semester-II	20
c.	Semester-III	10

CONSTITUTION   OF ADVISORY COMMITTEE

The Dean / Director / Principal, shall constitute Advisory Committee consisting of senior most Mega Tutor and the concerned tutors in each respective class, who are responsible to provide adequate counseling and guidance to the students and a signatory body for enrolment forms. The advisory committee shall also be responsible to look, if the credit hours are according to the rules and regulations as mentioned in the scheme of studies of each degree course.

REGULATIONS RELATING TO 
GRANT OF EXEMPTION FROM EXAMINATION 
ON GROUND OF ILLNESS AND OTHER REASONS

1. If a candidate is unable to appear in the Examination for any of the following reasons:
2. serious illness;
3. serious injury due to accident;
4. death of a near relative on the day of the Examination; or
5. his selection for or participation in an international sports contest as national representative, he / she shall be permitted to appear in Examination conducted by the concerned Teacher on the recommendation of the Deans / Directors / Principal with the approval of the Vice Chancellor.
6. The application of such candidates shall be submitted to the Vice Chancellor through the Dean / Director / Principal, not later than seven days from the date the candidate is unable to take or complete the examination.
7. Such applications must be certified by the Dean / Director / Principal that the candidate had a reasonable chance of success if he / she had appeared in the examination and that the candidate could not appear in or complete the Examination without great danger to his health, or other reasons recorded above and it was physically impossible for the candidate to appear in, or complete the Examination.
8. Certificate of illness must be supported by a Registered Medical Practitioner and countersigned by Resident Medical Officer of University of Veterinary & Animal Sciences, Lahore. 

INSTRUCTIONS 
FOR OBTAINING DIFFERENT CERTIFICATES 
PROVISIONAL CERTIFICATE

Application for Provisional Certificate should be accompanied by the following documents.

1. Complete E-44 form i.e. clearance certificate from the concerned Departments / persons.  
2. Fee will be charged for the issuance of provisional certificate as notified by the office of the Treasurer from time to time.
3. Make an extra photocopy of the complete E-44 form for the purpose of character certificate. 
4. Deposit the E-44 along with bank receipt in the office of the Controller of Examinations.

DETAIL MARKS CERTIFICATE

Application for Detail Marks Certificate should be accompanied by the following documents:

1. Certificate ‘A’ signed by Dean of the Faculty / Director / Principal.
2. Clearance from the Fee Clerk.
3. Clearance from Hostel Warden.
4. Clearance from Head of Department / Library.

CHARACTER CERTIFICATE

Application for Character Certificate accompanied by the following documents should be submitted in the office of the Dean / Director / Principal:

1. Photocopy of complete E-44 form along with photocopy of Provisional Certificate (original for verification)
2. Bank Challan of fee prescribed.